Smart Admissions

Riverdale overcame admissions delays with AdmissionsXP's AI screening and real-time dashboards, achieving 50% faster cycles and 32% higher yields across 12 schools.

A university library with classical columns, surrounded by green lawns and trees. Students walk on paths, creating a lively, academic atmosphere.

Riverdale Public Schools, a K-12 district spanning 12 schools and 5,200 students in the Midwest US, faced chronic admissions bottlenecks in 2025—manual spreadsheet reviews delayed enrollments by weeks, leading to 22% drop-off rates amid post-pandemic demand surges. Admissions Director Maria Gonzalez recalls, "We lost strong families because counselors chased paper trails instead of building relationships." Partnering with SchoolXP.ai, the district piloted AdmissionsXP in Phase 1, automating applicant screening against district criteria like demographics, sibling status, and waitlists.

AI-powered document extraction verified IDs, transcripts, and proofs instantly, slashing review cycles from 7 days to 2 hours while logging FERPA-compliant audit trails. Real-time scoring dashboards prioritized "hot" leads—parents engaging via portals—triggering personalized workflows: auto-emails for high-scorers, nurturing drips for others. By spring 2026, yield rose 32%, reclaiming 18 admin hours weekly per counselor; Gonzalez notes, "We enrolled 15% more without adding staff, focusing on fit over volume.

Results
50% faster processing; 32% yield increase
100+ counselor hours saved per term
Scalable to peak seasons with zero custom code